The Ace of Clubs House, Carriage House and lawn are available throughout the year for rental. Consider the beautiful 1885 home for a wedding, reception, lawn party, or for your next club or business meeting. Professional portraits may also be scheduled for inside or outside photography sessions. [view rental photos]
Ace of Clubs House Rental Rates and Policy
*SECURITY DEPOSIT OF $200 ALONG WITH A SIGNED CONTRACT IS REQUIRED TO RESERVE RENTAL SPACE. Carpet cleaning fee may be applied.
Ace of Clubs House Staircase/entry (capacity 30) $350 (2 hours)
House Lawn/Kitchen (lawn capacity is 300) $250
Carriage House/Kitchen (seating capacity 50 theater style/40 dinner style) $250
Carriage House/Lawn/Kitchen $350
Staircase/entry/Carriage House/Lawn/ Kitchen $550
** Above rentals (except where noted) are for 4 hours (includes setup, actual event and cleanup time) and includes use of chairs/tables inside.
** Additional hours are $50 per hour.
** Table linens and serving utensils are not provided with rentals.
Tables for use on the lawn $10 each Available: 10--5ft round, 2--3ft round, 7--6ft rectangle
Chairs for use on the lawn $3 each Available: 40 white
Inside Ace of Clubs House Photography Session $150 per hour
House Lawn Photography Session $50 per hour
**Price is only for facility or grounds rental--does not include photographer
Orientation room $35 per event
** Seating capacity is 40 theater style, and a TV/VCR is available.
Guided tours of the Ace of Clubs House are not included in rental fees. Group rates will apply, and tours must be scheduled in advance. (Group rates for 12 or more are $4.50 Adults/Seniors, $3.50 Children)
Tents at the Ace of Clubs House cannot be staked. It is the responsibility of the renter to secure the rental and set up of tents as needed.
Extra fees:
Sand bags for tents $10
Labor for set-up and take-down of tables and chairs $15/hour (minimum charge of 3 hours)
Texarkana Museums System (TMS) Facility Rental Policy
1. A $200.00 security deposit is required along with a signed contract to reserve space. The security deposit is a separate fee from the rental fee and is refundable after the event if all conditions of the contract are met. A carpet cleaning fee for the Carriage House may be deducted from the deposit as necessary. 50% of the rental fees are due fourteen (14) days prior to the rental date with the remaining balance due at least seven (7) days prior to the event. Rentals will not be allowed to proceed without payment.
2. In the event of cancellation, written notification is required thirty (30) days in advance of the rental date to receive full refund of any paid rental fees, less 1/2 ($100) of the Security Deposit. Cancellation after that date will result in forfeiture of the entire security deposit. Any paid rental fees will be refunded upon written request to the Texarkana Museums System.
3. Contract time is strictly enforced during non-museum hours due to scheduling of personnel. If circumstances force additional time beyond that stipulated in the contract, additional charges will be accrued at the hourly published rates.
4. Renters are responsible for taking down and stacking all rental equipment immediately after an event. Rented items should be stacked inside the carriage house at the Ace of Clubs House. All garbage must be bagged and placed in the dumpster in the alley. Under no circumstances should food, beverages or dirty dishes be left overnight in the building or on the property. Failure to comply with this condition can result in the forfeiture of all or part of the security deposit.
5. No museum property (chairs, benches, tables, etc.) may be moved or used without written approval of TMS at least two weeks prior to the rental date.
6. TMS must approve any modifications to the building's electrical system as well as electrical equipment to be used in conjunction with the rental. Specific electrical restrictions apply to use of the orientation room. Only one electrical outlet may be used and must be approved by TMS staff prior to event.
7. All decorations, props, banners or platforms to be used for functions, including table decorations, must be approved by TMS. Candles, helium, marbles, roller skates, confetti, rice, decals, stickers, permanent tape and other similar matter are strictly prohibited inside the facilities. However, birdseed may be used outside of the buildings.
8. Renter agrees to comply with all City of Texarkana and state and federal laws, including the Internal Revenue Service regulations for collections of fees or funds, Texas Alcoholic Beverage regulations for liquor licenses and all other regulations and legal decisions related to serving of alcoholic beverages.
9. TMS recommends the use of uniformed off-duty police officers or uniformed professional security guards for evening functions. TMS may require uniformed officers to provide security during any function at additional cost to the renter.
10. TMS personnel are present only to provide protection for the building and its contents. The sole responsibility of maintenance personnel is the maintenance of the building. TMS and security personnel are not allowed to carry equipment or other items for renter as related to facility use for an event.
11. No labor is included in the set up and take down. It is the responsibility of the renter to provide their own labor or to make arrangements for labor support through TMS.
12. Renter releases TMS from all liability associated with loss, personal injury or death related to use of the Ace of Clubs House, Carriage House or Lawn.
13. When building areas are rented during regular museum hours, the rented area may be roped off, but neither TMS nor its renters may prohibit any museum visitor from viewing the public areas.
14. TMS will accept delivery but will not accept legal responsibility for food, beverages, equipment or other properties brought onto the premises for rentals before, during or after contract hours. All rental properties must be removed no later than 10:00 AM the first business day following the rental, unless special arrangements have been made with TMS.
15. TMS telephones are for business only and are not available for use by anyone connected to a rental function, except in a life-threatening emergency situation. TMS staff are not allowed to accept or deliver messages to any person connected with a rental.
16. Individuals or organizations renting facilities at the Ace of Clubs House agree to assume all responsibility and liability for damages done to the building or to its contents by themselves, their members, guests or organizations employed by them to facilitate their event.
17. Smoking is absolutely prohibited inside the Ace of Clubs House and carriage house. Areas outside the building are provided for guests wishing to smoke.
18. Food and drinks are strictly prohibited inside the Ace of Clubs House, except in areas specifically indicated, which include the lawn, kitchen, orientation room and carriage house.
19. Contents inside the Ace of Clubs House, including but not limited to furniture, decorative objects, clothing, accessories and books are not to be used, handled, sat on or leaned on in any way by renters or their guests. Objects needing to be moved must be approved prior to event and may only be moved by TMS staff. It is the renter's responsibility to inform guests of TMS' policy regarding contents of the Ace of Clubs House. Failure to comply with this condition can result in the forfeiture of all or part of the security deposit.
20. Photography sessions scheduled for inside the Ace of Clubs House must be pre-arranged and are limited to certain areas.
21. All rates are subject to change without notice.
View photos of rental areas
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